Author Archive Kindy Manager

ByKindy Manager

Jobs for Families

Jobs for Families
Childcare Package
July 2018

Many of us went along to an information session on the new Jobs for Families package and listened to the not so well rehearsed reading of the overhead slides.

 

No technical specifications have been released yet so software providers are unable to make a full assessment on development time lines and development costs.  However, the bottom line is that we all need to move over to the new Child Care Subsidy (CCS) system in July 2018.   To this end Kindy Manager will be ready and looking forward to the challenge.   For us, changes are normal.

 

 

Talking about changes.  Have you moved over to Kindy Manager 6 yet?  If you would like to do this before the new financial year please give us a call soon.  We have included the Booking and Accounts screen in Kindy Manager 6

ByKindy Manager

Start Strong Long Day Care

Start Strong Long Day Care

In the 2017/2018 financial year, the NSW Government is introducing Start Strong Long Day Care funding.
Today we discuss how this will impact you and what you need to do.
What is it about?
Under this program, Long Day Care services in NSW will receive additional funding to support children aged four to five from low income or Aboriginal families.
This is to help increase access to early childhood education in the year before entering school.
How will funding be calculated?
Funding will be calculated based on enrollment data from the August 2016 collection period (no preschool hours in August 2016, no funding).
How can I do this in Kindy Manager?
Kindy Manager includes a Preschool Hours report which you can run to check the preschool hours included for specified week(s).
Have I been submitting my attendances with preschool hours?
All Long Day Care Centres who provide a preschool program delivered by a qualified educator should already be submitting attendances with preschool hours specified.
You will be able to check this in your Accounts screen. The preschool hours will be indicated by the wording preschool and have the nominated hours against it
Help! I haven’t been submitting my preschool hours?
If your centre is NOT doing this and there are no preschool hours included in attendances uploaded for August 2016, you can still be considered for funding under this new program.
Or you are not sure if you have been doing this.
Don’t worry, please call us on 07 5594 0519 and we will check with you.
What next?
Ongoing, preschool hours should be reported on all attendances on a weekly basis.
If added to each eligible child’s bookings, the preschool hours will be included automatically when fees are generated.

Is there something you’d like to know more about?

Send us an email and let us know, we’d love to hear from you.
ByKindy Manager

Team Viewer

Helpful Hints

Helpful hints and tips to help you get the most out of Kindy Manager

Supporting you with TeamViewer

This week we discuss how to get the most out of your support calls using TeamViewer
or go to kindymanager.com and click on the teamviewer button.
I’ve downloaded it, now what?
Go to your Downloads folder and copy the file “TeamViewerQS_en.exe”.
Go to your Desktop and paste the file there.
This way you won’t have to download it every time AND you’ll be able to find it quickly when you need it.
How to get the most out of your support call
Before calling us make sure you have TeamViewer open and ready to go (it should look something like the image below).
This way we can quickly assist you so you can get back to what you do best.

Is there something you’d like to know more about?

Send us an email and let us know, we’d love to hear from you.
ByKindy Manager

Ezidebit Notification

Ezidebit

Recent Data Center Upgrade

How to check if your Ezidebit uploads have been successful

How to check and manage your payments
Problem
We have received many reports that not all payments appear to be uploading to Ezidebit or are timing out.
They actually are uploading, however on the odd occasion Kindy Manager isn’t receiving a successful response from Ezidebit.
So now you may not be 100% sure that all payments have been recorded successfully.
Solution
After each upload to Ezidebit do the following:
  1. Open Ezidebit Download screen
  2. Set the date at the bottom of the screen back 5 days
  3. Click Download
  4. If a payment comes back as “New” DO NOT upload this payment again. This payment has uploaded successfully
  5. Once Ezidebit has processed the “New” payments, they will be allocated correctly in Kindy Manager
If you still aren’t sure, please contact us 07 5594 0519

Is there something you’d like to know more about?

Send us an email and let us know, we’d love to hear from you.
ByKindy Manager

Updating Kindy Manager

Helpful Hints

Helpful hints and tips to help you get the most out of Kindy Manager

Is your Kindy Manager on the latest version

This week we discuss how to check if your Kindy Manager is up to date and how to update.
What version am I on?
You can see the version of your copy on the top left of your KM screen.
How do I get the latest version?
Follow these 3 easy steps
  1. Close all Kindy Manager applications
  2. Go to https://www.kindymanager.com/download-km/
  3. Follow the instructions on the page

How often should I update?

We will let you know when a new update is available via a pop up message in Kindy Manager and through our newsletter.
If you didn’t receive a notification, just check at the beginning of each month.

Is there something you’d like to know more about?

Send us an email and let us know, we’d love to hear from you.
ByKindy Manager

Backing up your Data

 

Helpful Hints
Helpful tips to help you get the most out of Kindy Manager
Today we discuss backing up your data –
the how’s and why’s explained.
Kindy Manager mascot
Answer time
1. Why should I back up my data?
 Once you lose it, it’s gone…. FOREVER
2. Where should I back up my data?
 Best practice is to
  • External hard drive or
  • USB stick or
  • Network drive 
 Not recommended
  • Offshore cloud storage including Dropbox, Google Drive, One Drive etc…
“But why?” I hear you ask. Current legislation requires all student and child data to be stored in Australia. You have no idea where these companies have there data centres. Play it safe.
3. How do I back up my data in 4 easy steps?

 Well, it’s this easy part
  1. Close all open Kindy Manager programs
  2. Insert your USB stick or external hard drive and note the letter that it is assigned (eg. F:)
  3. Locate the C: drive in File Explorer (for some this may be a different letter or a network drive)
  4. Right mouse click onto the KMData folder. Select the Send to option and send it to the drive from step 
 That’s it!
 Important Tip – Make 2 copies on Fridays and take 1 offsite.
4. How often should I back up my data?
  •  More is more so back up daily, best done at the end of the day. 
  • It takes a couple of minutes, make it part of your end of day routine
5. How do I restore my data after a crash in 2 easy steps?
This is easy too Remember all that wonderful backing up you’ve done, well here’s why it’s great
  1. Insert the USB stick or external drive or locate network drive that your backup is on
  2. Copy the KMData folder from your back up drive to your C: drive or network drive
That’s it 
Did you know we have a lot of FAQ’s on our website? Why don’t you check them out here?
Can’t find an FAQ that answers your question?
Send us an email with a suggestion as we’d love to hear from you.